Admin Assistants
Outsource Administrative Assistants With Emapta
No matter your industry or business size, the demand for reliable administrative support continues to grow as businesses face increasing workloads, rising operational costs, and the need for greater efficiency. At Emapta, we connect you with top-tier virtual assistants who can streamline your most time-consuming administrative duties.
3 Strategic Advantages of Outsourcing Administrative Assistants
Choosing to outsource your administrative assistant roles offers several benefits, particularly for businesses looking to expand their reach without increasing overhead costs.
Significant Cost Savings
Outsourcing is more cost-effective than hiring in-house staff, helping you save on overhead while ensuring timely and accurate receivables management.
Access to Global Administrative Talent
Emapta offers access to a talent pool that has extensive experience managing administrative tasks and providing support services.
Flexibility and Scalability
Whether your business needs to scale up or down, Emapta provides flexible outsourcing solutions that easily adapt to your changing business flow.
Global Talent, Measurable Impact
Administrative Assistants Hired Globally
Average Annual Savings to Our Clients
Average Time From Sourcing to Placement
What Your Outsourced Administrative Assistants Deliver
Experienced Capabilities
- Managing schedules, calendars, and email correspondence
- Organizing and coordinating meetings, travel, and events
- Preparing reports, presentations, and other documents
- Maintaining and organizing digital and physical files
- Handling phone communication and customer inquiries
Core Competencies
- Exceptional organizational and time-management skills
- Proficiency in office software (e.g., Microsoft Office, Google Workspace)
- Excellent communication and interpersonal abilities
- Attention to detail and accuracy
- Discretion and professionalism with confidential information
High-Performing Talent
Access the top 1% of global professionals
Maximum Control
You retain control of your offshore team. Your team. Your way.
Transparent Pricing
No salary markups or hidden fees
Works Exclusively For You
Your high-performing team works only for you.
Flexible and Scalable
No long-term contracts and no minimum headcount are required.
Hire the Top 1% of Administrative Assistants
We source talent for you as a seamless extension of your operations that perfectly fits your brand.
Highly Experience Admin Assistant Team
The administrative assistants we source excel at managing schedules, coordinating meetings, and streamlining office operations for improved productivity.
Aligned Cultural Fit
We carefully select talent that aligns with your company’s values and seamlessly blends into your onshore team.
Highly Trained and Certified
As we create your dedicated team, we prioritize candidates who are certified administrative professionals, certified office managers, and more.
Our 5-Step Process for Sourcing Administrative Assistants
Here’s how we ensure you get the best talent seamlessly integrated into your team:
Understanding Your Needs
Identifying & Shortlisting Candidates
Rigorous Interview Process
Final Selection
Onboarding
Our Clients Say it Best
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I think the biggest thing we’ve been able to achieve through outsourcing through Emapta is value to our customer. By utilizing Emapta with our core team in the US, it’s allowed us to give better customer service, our return times on issues or things with quality has been expedited because you guys work in a different time zone than we do so we can finish things up at the end of our day and hand it off to you. And by the time we arrive the next morning we have it back. And that provides great value to our customer.
Danny Huffman, President at ONUG Communications, Inc.
Philippines
- Top outsourcing destination in the world
- Excellent work ethic
- Works your required time zones
- High English proficiency
- Government backed industry
- Advanced degrees in Accounting, Finance, Engineering and Tech
LATAM
- Bilingual talent in Spanish, Portuguese, and English
- Same time zone with proximity to the US
- Large pool of experts in Tech and Customer Service
- Highly educated and motivated
- Close cultural alignment
Global
- Multiple talent hubs in Asia Pacific and Eastern Europe
- Multilingual talent pool with including Chinese, French, German, English proficiency
- Untapped talent pools in rapidly developing countries
FAQs
How do you keep confidential administrative data secure?
We employ robust security measures, including data encryption, access controls, regular security audits, adherence to industry standards, and a comprehensive data breach response plan.
We stay up-to-date with global data privacy regulations and have implemented measures to ensure compliance with laws such as GDPR, HIPAA, APP, and CCPA. We are certified with ISO 27001, ISO 27000, PCI-DSS, SOC-2.
How do you address potential time zone differences between our in-house team and outsourced administrative assistants?
We manage time zone differences by scheduling overlapping work hours, using advanced communication tools, and setting clear communication protocols. Additionally, we hire team members who are comfortable working within your preferred time zone.
How do you plan for potential changes in our business needs and ensure that the outsourced team can be scaled up or down as required?
We understand your business needs may evolve over time. To ensure your outsourced team can scale up or down as required, we have implemented the following processes:
- Flexible staffing solutions: We offer flexible staffing solutions that allow us to quickly adjust the size of your team based on your changing requirements.
- Contingency planning: We develop contingency plans to ensure a smooth transition in case of rapid growth or downsizing.
Talent pool management: We maintain a pool of qualified candidates to facilitate rapid recruitment and onboarding.
In the event of an unsatisfactory performance or the need for a replacement, what is the typical timeline for finding and onboarding a new administrative assistant?
In case of unsatisfactory performance, we conduct a thorough performance evaluation, initiate replacement planning, and use our efficient onboarding process to ensure a quick transition. Specific timelines may vary depending on a range of factors.
Global Workforce. Global Growth.
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